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november 2015

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EAST ASCENSION CONSOLIDATED GRAVITY DRAINAGE DISTRICT No. 1 BOARD OF COMMISSIONERS SPECIAL MEETINGrnrnThe Meeting of the East Ascension Consolidated Gravity Drainage District No. 1 Commission Meeting was held on Monday, November 2, 2015 at 6:00 P. M. in the Council Meeting Room, Courthouse East, Gonzales, Louisiana.rnrnChairman Dempsey Lambert called the meeting to order.rnrn The invocation was given by Councilman Randy Clouatre and the Pledge of Allegiance was recited by all present.rnrn Members Present: Chris Loar, Randy Clouatre, Daniel Satterlee, Bryan Melancon, Todd Lambert, Terri Casso, Dempsey Lambert, Benny Johnson and Kent Schexnaydrernrn Members Absent: Travis Turner rnrn Agenda Item #3 Public Comments Period / Addition to AgendarnrnThere were no comments or additions at this time rnrnAgenda Item #4 –Acceptance of Minutes – September 14 and October 5, 2015 rnA motion was made by Randy Clouatre and seconded by Bryan Melancon to accept the minutes of September 14, 2015 and October 5, 2015 as written. No objections. Motion carried. rnrnAgenda item #5 – Chairman’s Report rnrnThere was no report at this time rnrn Agenda item #6 – Drainage Report rnrn Drainage Department Director Bill Roux discussed a handout he gave to members in regards to future Capital Improvement Projects. There was a lengthy discussion. rnrnrnEast Ascension Drainage Commission Meeting rnMinutes-November 2, 2015rnPage 2rnrn Agenda item #7- Authorization to Renew annual contracts for Professional Services for 2016rnrnA motion was made by Benny Johnson and seconded by Todd Lambert to renew the contracts for Joe Allen Trucking , Wild Trucking , BTR Trucking, Arthur Schexnaydre Trucking, BFI Waste Systems ( Waste and Debris Removal shared with DPW) , BFI Waste Systems ( Disposal of Creosote Material) , Lamendola Construction (Labor & Equipment for timber bridge and bulkhead repair), US Department of the Interior (US Geological Survey – 50/50 cost share agreement for River Gage Stations), The Bug Man ( pest control for offices and pump stations), Vegetation Management, LLC (Consultant for weed control – DPW / Drainage Share), Earls and Associates, LLC (Topographical and Boundary Surveys) , Volkert Engineering (Muddy Creek Drainage Improvement Projects) Greenpoint Engineering (Clouatre Ditch / Britnay Road drainage improvements). No objections. Motion carried. rn rn Agenda item #8 – Motion to accept or deny bids received October 22, 2015 for the purchase of equipment associated with the Addition of Pump #7 at the Marvin Braud Pump Station rnrn A motion was made by Kent Schexnaydre and seconded by Daniel Satterlee to reject the bid from M.R. Pittman Group, LLC associated with the addition of pump #7 of the Marvin Braud Pump Station due to budgetary issues. No objection. Motion carried. rnrn Agenda item # 9 – Adoption of East Ascension Consolidated Gravity Drainage District #1 Policy and Procedure Memo #11 – Drainage Impact Study rnrn This item will be placed on the next month’s agenda.rnrn Agenda item #10 – Executive Session rnrnrnEast Ascension Drainage Commission Meeting rnMinutes-November 2, 2015rnPage 3rnrnA motion was made by Bryan Melancon and seconded by Todd Lambert to recess from its regular order of business and reconvene into executive session. After a roll call vote the motion unanimously carried. rnrnA motion was made by Todd Lambert and seconded by Daniel Satterlee to reconvene to the Commission’s regular order of business. No objections. Motion carried. rnrnThere being no further business to come before this Commission, a motion was made by Councilman Todd Lambert and seconded by Councilman Randy Clouatre to adjourn. No objections. Motion carried. The meeting adjourned at 6:50 PM.