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November 12, 2019


jmarcotte
(@jmarcotte)
Member
Joined: 2 years ago
Posts: 113
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FINANCE COMMITTEE MEETING

ASCENSION PARISH COUNCIL

November 12, 2019

6:00 PM

ASCENSION PARISH COURTHOUSE

COURTHOUSE ANNEX – COUNCIL MEETING ROOM

828 S. Irma Blvd., 2nd Floor

GONZALES, LOUISIANA 70737

 

MINUTES

 

  • Call to Order/Invocation and Pledge – The meeting was called to order by Chairman Bill Dawson. Councilman Randy Clouatre led the Committee in the invocation and pledge.
  • Roll Call – All members were present with the exception of Councilman Travis Turner and Councilman Benny Johnson.
  • Chair’s Additions – There were no additions to the agenda.                           
  • Public Comment – Chairman Dawson announced that anyone wishing to speak should sign in now.

 GENERAL BUSINESS

 Infrastructure Director William Daniel and Carmen Lavergne with Butler Snow, LLP requested approval to authorize a Contract for Butler Snow, LLP for legal services in the amount of $35,000.00 to create an Economic Development District. A motion was made by Councilwoman Teri Casso, seconded by Councilman John Cagnolatti and unanimously approved to forward to the full Council for approval. 

 

 President Kenny Matassa requested Approval to create an Ordinance creating Ascension Parish Economic Development District. A motion was made by Councilman John Cagnolatti, seconded by Councilwoman Teri Casso and unanimously approved to forward to the full Council for approval.                             

  • Councilwoman Teri Casso requested Authorization to increase the Contract with Breazeale, Sachse & Wilson, LLP by $300,000.00 for payment to their sub-contractor, Ernst & Young to generate the financial analysis for Ascension Sewer, LLC. A motion was made by Councilwoman Teri Casso, seconded by Councilman Randy Clouatre.

 

The motion was not unanimously approved therefore a roll call vote was conducted with the results being as follows:

 

Yeas:   Oliver Joseph, Bill Dawson, Daniel Satterlee, Dempsey Lambert, Teri Casso, Randy Clouatre, Aaron Lawler, John Cagnolatti

Nays:  Todd Lambert

Absent:  Travis Turner, Benny Johnson

Not Voting: None                             

 

The motion passed

 

  • Joan Shivers, Purchasing Director requested the Approval of Professional Service Contract with Entergy to install street lighting on Edenborne Parkway. A motion was made by Councilman Randy Clouatre, seconded by Councilman Aaron Lawler and unanimously approved to forward to the full Council for approval.

 

  • Change Order No. 1 to Master Contract between Ascension Parish Government and Doyle Electric for additional scope, to monitor incoming line voltage for a two week duration at the Ascension Parish Jail for an additional amount of $2,800.00 for a total contract amount of $122,800.00. A motion was made by Councilman Dempsey Lambert, seconded by Councilman Daniel Satterlee and unanimously approved to forward to the full Council for approval.

 

  • Certificate of Substantial Completion – Doyle Electric – Ascension Parish Jail Generator. A motion was made by Councilman Todd Lambert, seconded by Councilman John Cagnolatti and unanimously approved to forward to the full Council for approval.

 

  • President Kenny Matassa requested approval of the Cooperative Endeavor Agreement between Ascension Parish Government and Ascension Economic Development Corporation (AEDC) to promote and develop industry, commerce and economic development in the Parish. Total amount of agreement not to exceed $322,800.00.  A motion was made by Councilman Randy Clouatre, seconded by Councilwoman Teri Casso and unanimously approved to forward to the full Council for approval. 

 

  • Certificate of Substantial Completion – Gonzales Electric – Lamar Dixon North RV Lot Panel Replacement. A motion was made by Councilman Todd Lambert, seconded by Councilwoman Teri Casso and unanimously approved to forward to the full Council for approval.

 

  • Amendment No. 2 to Professional Services Contract between Ascension Parish Government and Clean Earth of Alabama for additional waste (tires) collected at the Household Hazardous Materials Collection Day, with an increase of $1,115.00 for a total contract not to exceed amount of $50,880.05. A motion was made by Councilman John Cagnolatti, seconded by Councilman Todd Lambert and unanimously approved to forward to the full Council for approval.

 

  • Attorney Cody Martin requested the Approval of Ordinance to declare equipment in the IT Department as surplus and introduce at the next Council Meeting. A motion was made by Councilman Oliver Joseph, seconded by Councilwoman Teri Casso and unanimously approved to forward to the full Council for approval.

 

  • Attorney Cody Martin requested the Approval of Ordinance to acquire a parcel of property for Fire District #3 fire protection and move to introduce at the next Council Meeting. A motion was made by Councilman Daniel Satterlee, seconded by Councilman Dempsey Lambert and unanimously approved to forward to the full Council for approval.

 

  • Renewal of Contract with Thompson Consulting Services, LLC for disaster debris monitoring and related services. A motion was made by Councilman Todd Lambert, seconded by Councilman John Cagnolatti and unanimously approved to forward to the full Council for approval.

 

  • Sandra Perera, Paralegal presented the Monthly Contract Report to the Committee.

 

 

FINANCE REPORTS

 

  • Amanda Berot, Assistant Treasurer presented the Revenue and Expenditure Report to the Committee.

 

  • Joan Shivers, Purchasing Director reported that the Purchasing Department accepted bids and is requesting approval To accept the lowest responsive bid as follows:

 

  1. SAF Coat Infield Topdressing

Three (3) bids were received from Greenpoint AG, Richardson Athletics and BSN Sports.  The Ascension Parish Recreation Department, after review recommends accepting the lowest responsive bid submitted by Greenpoint AG in the amount of $148.00 per ton delivered.  A motion was made by Councilman Randy Clouatre, seconded by Councilwoman Teri Casso and unanimously approved to forward to the full Council for approval.

 

  1. Bunker Gear & Accessories for Firefighters – Fire District No. 1

One (1) bid was received from BGS, LLC.  The Fire Protection District No. 1, after review recommends accepting the lowest responsive bid submitted by BGS, LLC in the amount of $2,450.00 base bid per set (coat & pants).  A motion was made by Councilman Randy Clouatre, seconded by Councilwoman Teri Casso and unanimously approved to forward to the full Council for approval.

 

  1. Engineered Wood Fiber

Five (5) bids were received from Bliss Products and Services, LLC, Kincade Recreation, Hahn Enterprises, Inc., Phillips Bark Processing Co. and PSC SK Acquisition, LLC.  The Purchasing Department and Recreation Department, after review recommends accepting the lowest responsive bid submitted by Phillips Bark Processing, Co.  A motion was made by Councilwoman Teri Casso, seconded by Councilman Todd Lambert and unanimously approved to forward to the full Council for approval.

 

  1. Breathing Air Compressor, Fill Station and Air Storage System – Fire District No. 1

Three (3) bids were received from Ferrara Fire & Safety, Bonaventure Fire & Safety and Delta Fire & Safety d/b/a Louisiana Emergency Equipment.  The Fire Protection District No. 1, after review recommends accepting the lowest responsive bid submitted by Delta Fire & Safety d/b/a Louisiana Emergency Equipment.  A motion was made by Councilman Randy Clouatre, seconded by Councilman Todd Lambert and unanimously approved to forward to the full Council for approval.

 

  1. Stormwater Permitting Consulting Services (RFQ)

Three (3) proposals were received from Burk-Kleinpeter, Inc., CK Environmental Consultants and Providence Engineering & Environmental Group, LLC.  The Ascension Parish Professional Selection Committee, after review recommends accepting the highest scored proposal submitted by CK Environmental Consultants.  A motion was made by Councilman Dempsey Lambert, seconded by Councilman Aaron Lawler and unanimously approved to forward to the full Council for approval.

 

  1. Reinforced Concrete Pipe & Arched

One (1) bid was received from Design Precast & Pipe, Inc.  The Purchasing Department and the Public Works Department, after review recommends accepting the lowest responsive bid submitted by Design Precast & Pipe, Inc.  A motion was made by Councilwoman Teri Casso, seconded by Councilman John Cagnolatti and unanimously approved to forward to the full Council for approval. 

 

 

  1. Lighting Replacement for Jackie Robinson Park

Four (4) bids were received from A.R.E. Louisiana, Inc., GeoSport Lighting Systems, LLC, Diamond Electrical Co., Inc. and Raygen Services.  The Recreation Department, after review recommends accepting the lowest responsive bid submitted by GeoSport Lighting Systems, LLC in the amount of $199,800.00.   A motion was made by Councilman Randy Clouatre, seconded by Councilman Todd Lambert and unanimously approved to forward to the full Council for approval.

 

  1. Limestone $57 (Gray & Mexican), #89 (Gray), #610 (Gray & Mexican)

Four (4) bids were received from Bear Industries, Inc. Trucking Innovations, Rene’s Industries, Inc. and Vulcan Materials Co.  The Purchasing Department and the Department of Public Works, after review recommends accepting the lowest responsive bids submitted by Bear Industries, Inc. (Majority of bid with the exception of Limestone #57 Mexican & #610 Mexican), Vulcan Materials (#57 Mexican) and Rene’s Industries (#610 Mexican).  A motion was made by Councilman Dempsey Lambert, seconded by Councilman Randy Clouatre and unanimously approved to forward to the full Council for approval.

 

  1. Shavings Screened Cottonwood or White Pine Shavings

One (1) bid was received from S&S Farms.  The Purchasing Department and Lamar Dixon Expo Center, after review recommends accepting the lowest responsive bid submitted by S&S Farms in the amount of $4.50 per bag/bale delivered.  A motion was made by Councilman Dempsey Lambert, seconded by Councilman Todd Lambert and unanimously approved to forward to the full Council for approval.

 

  1. Bridge Material & Round Timber Piles

Two (2) bids were received from Bayou Forest Products and MCM Lumber Co.  The Purchasing Department and Department of Public Works, after review recommends accepting the lowest responsive bid submitted by MCM Lumber Co.  A motion was made by Councilman Randy Clouatre, seconded by Councilwoman Teri Casso and unanimously approved to forward to the full Council for approval.

 

  1. Pumped Sand and River Silt

Four (4) bids were received from Ernest Martine, Inc., TMI, Bear Industries and Rene’s Industries.  The Department of Public Works, after review recommends accepting the lowest responsive bid submitted by Rene’s Industries (pumped sand) and Rene’s Industries and Ernest Martine, Inc. (river silt).  A motion was made by Councilman Randy Clouatre, seconded by Councilwoman Teri Casso and unanimously approved to forward to the full Council for approval.


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