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November 12, 2019


jmarcotte
(@jmarcotte)
Member
Joined: 2 years ago
Posts: 113
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REGULAR MEETING

OF THE UTILITIES COMMITTEE

OF THE PARISH OF ASCENSION

November 12, 2019

MINUTES

 

The Utilities Committee of the Parish of Ascension, Louisiana, met on Tuesday, November, 12 2019 at 6:53 pm., in the Ascension Parish Courthouse Annex with Chairman Daniel Satterlee presiding.

Councilman-elect Corey Orgeron led the Committee in the invocation and pledge.

Members present: Chairman Daniel Satterlee, Councilman Bill Dawson, Councilman Oliver Joseph, Councilman Aaron Lawler, and Councilwoman Teri Casso. Councilman Benny Johnson was not present.

Chair additions:  A draft of a contribution and conveyance agreement to transfer property to and between Ascension Waste Water Treatment Inc. and ACUD#2 requested by William Daniel to be placed on the agenda.  Councilman Bill Dawson motioned to accept this addition seconded by Councilman Aaron Lawler. Without dissent, the item was added to the agenda by the committee Chairman as Item #17..

 

GENERAL BUSINESS

Item #5:  Approval of Minutes from the October 8, 2019 Utilities Committee Meeting.  A motion was made by Councilman Oliver Joseph and seconded by Councilwoman Terri Casso to accept minutes.  The minutes were accepted by unanimous vote.

Item #6:  Acceptance of Low Bids for the CWEF Grant 2015-2016 #200244356 –

CWEF Ground Storage Electrical Upgrades (Joan Shivers)

 A motion was made by Councilman Oliver Joseph and seconded by Councilwoman Terri Casso to accept the low bids and, by unanimous vote, committee members recommended moving this item to full council. 

Item#7: Approval of Professional Engineering Services for Emergency Generator

Grant 1786-022-0002 Wastewater HMGP Generators (Joan Shivers)

A motion was made by Councilman Bill Dawson and seconded by Councilman Oliver Joseph and, by unanimous vote, committee members recommended moving this item to full council. 

Item #7: Directors report by Gavin Fleming

Gavin briefly stated that since we are under a freeze warning that the Utilities department alerted the parish to make sure that all pipes are securely wrapped and faucets have a slow trickle. Ascension Parish will also have overnight crews to check for leaks. The Utilities Department has started using My Permit now and not the call center and it is in the early phases and should start training soon.      

Item#9:  Water Reports (Gavin Fleming)

Item#10: Approval to increase the contract amount for GSA on the Riverton

Forcemain and Lift Station UTL – 17-002 (Gavin Fleming)

A motion was made by Councilman Oliver Joseph and seconded by Councilman Bill Dawson and, by unanimous vote, committee members recommended moving this item to full council. 

Item#11: Approval of Contract for Conducting a Feasibility/Impact Study of 5G

Deployment in Ascension Parish (William Daniel)

An amended motion was made by Councilman Bill Dawson and seconded by Councilman Aaron Lawler.  Councilman Bill Dawson clarified his original motioned to include the following provisions:

  1. To move the item back to the Utilities Department to get bids.
  2. This item should not be put on the Council’s consent agenda.

There was one objection and a roll call was taken.  The result of the roll call was four yeas and 1 nay by Councilman Olivier Joseph .  This item was recommended back to the Utilities Department.

Item# 12: Introduction of Sewer System donation for The Oaks on 30, LLC (Gavin

Fleming)

A motion was made by Councilman Bill Dawson and seconded by Councilman Aaron Lawler and, by unanimous vote, committee members recommended moving this item to the full council. 

Item# 13: Introduction of the Illicit Discharge and Connection Stormwater Ordinance (William Daniel)

A motion was made by Councilman Bill Dawson and seconded by Councilman Terri Casso to defer this item until the next Utilities Committee Meeting.

Item#14: Approval of the Construction, Operation, and Cooperative Endeavor

Agreement Between ACUD#2 and Ascension Sewer, LLC

* Gavin Fleming, Utilities Director

* Jeff Baudier, Ascension Sewer, LLC

* Tim Hardy and David Fleshman, Brazeale, Sachse & Wilson

* Stephen Auton-Smith, Ernst & Young

An amended motion was made by Councilman Daniel Satterlee and seconded by Councilwoman Terri Casso to approve sending the C&O agreement to the full council with the following provisions:

  1. Ernst & Young and Brazeale, Sachse, & Wilson will add additional language to the C&O agreement to protect against overruns within the cost of design and construction of the new construction, including, if costs are below budget, such costs would be invested in the system. This work should include a timeline (schedule with dependencies) that shows typical detail of engineering, construction and operation and include generally which package plants and which individual treatment plants by area will be connected.
  2. Have a 3rd party (possibly Ernst and Young) prepare a rate-generating model that is done according to a specification agreed to by both parties. See the last paragraph on page 33 of the E&Y document.
  3. Put language in the C&O agreement to specifically outline how rates will be adjusted or set in accordance with the rate-generating model. Rates should be able to move either up or down. See Page 52 of E&Y document under “Initial rates could be reduced.”
  4. Address the recommendations in the Ernst & Young evaluation regarding transparency. i.e., annual or quarterly reports by changing C&O agreement. See page 1 of E&Y document under “C&O agreement.”
  5. After all of the above is completed, send modified C&O agreement and rate generating model back to Ernst & Young for review, then to be publically heard at the November 21, 2019 Council meeting.

 

There was one objection and a roll call was taken.  The result of the roll call was four yeas and 1 nay by Councilman Bill Dawson .  This item was recommended to the full council.  

Item#15: Discussion of Introduction of Ordinance – to amend Chapter 18- Political

Subdivisions- Autonomous Boards, Commissions and Authorities, Article

  1. Consolidated Utilities District, Division 1 – Generally, Sec. 18-113.

ACUD#2 of the Ascension Parish Code of Ordinances – to allow the

extension of boundaries for ACUD No. 2 (William Daniel)

Item #16: Resolution to Adjust Utility Rates for ACUD#2 (William Daniel)

A motion was made by Councilman Oliver Joseph and seconded by Councilwoman Terri Casso and, by unanimous vote, committee members recommended moving this item to full council with clarifyication by Ascension Parish’s legal counsel before the full council meeting.

Item #17: Contribution and Conveyance Agreement an Act to Transfer Property by and between Ascension Waste Water Treatment Inc. and ACUD#2

A motion was made by Councilwoman Terri Casso and seconded by Councilman Oliver Joseph and, by unanimous vote, committee members recommended moving this item to full council. 

Item#19: Adjourn

A motion was made by Councilman Oliver Joseph and seconded by Councilman Bill Dawson to Adjourn. Meeting was adjourned at 11:19 pm without objection.

 


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