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July 12, 2016 Transportation Com. Mtg. minutes

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TRANSPORTATION COMMITTEE MEETING MINUTESrnTUESDAY, JULY 12, 2016 – 5:30 PMrnrnThe meeting of the Transportation Committee was held on Tuesday, June 14, 2016 at 5:30 p.m. in the Council Meeting Room, Courthouse Annex located at 828 S. Irma Blvd., Gonzales, Louisiana.rnrnChairman Todd Lambert called the meeting to order at 5:30 pm.rnrnMembers Present: Chairman Todd Lambert, Councilwoman Teri Casso, Councilman Aaron Lawler and Oliver Joseph rnrnMembers Absent: Councilman Dempsey LambertrnrnThe invocation was given by Teri Casso and the Pledge of Allegiance was recited by all present.rnrnAgenda Item #3 Public Comments Period / Additions to AgendarnrnThere were no public comments at this time. rnrnAgenda item #4 Acceptance of minutes of June 14, 2016 meeting rnrnA motion was made by Councilwoman Teri Casso and seconded by Councilman Aaron Lawler to accept the minutes of the June 14, 2016 meeting as written. No objections. Motion carried. rn rnAgenda Item #5 Chairman’s Report/Announcementsrnrn Chairman Todd Lambert stated that he had no items for reporting.rnrnAgenda Item #6 DPW Report & Committee Concernsrn rn Bill Roux reported that each member has a project status report of current projects for review. He reported on the LA 70 project with LADOTD in which a few years ago the parish agreed to a 20% match for this project which consists of improvements from LA 22 to the St. James Parish line as part of the upcoming Master Transportation Plan. He would like to update the previous resolutionrnwith DOTD for the parish cost share of approximately $400k authorizing President Matassa to sign the contract with DOTD. This project will ultimately consist of a roundabout tied into a four-lane highway. Bidding is set for September, construction estimated to begin around January 2017 with completion at the end of the year. There was further discussion on the Master Transportation Plan and preparations with coordination with the MPO to include projects on both east and west banks of the parish. Councilwoman Teri Casso made a motion and recommendation to update and re-affirm the 2012 – 2013 resolution and ratify the contract with LADOTD for the parish match for the LA 70 Project for submission to the full Council for approval at its’ next meeting. Councilman Lawler made a second to the motion. rnrnCouncilman Oliver Joseph entered the meeting at 5:42 pm and was updated on the current discussion.rnrnAgenda Item #7 DPW Policy and Procedure Manual – Acceptance of PoliciesrnrnA. DPW Policy and Procedure #4 – Installation of Speed Humps/Bumps rnrn Bill Roux presented this policy stating that such devices presently on parish roads be removed and that new installations be suspended due to various reasons.rnHe spoke of traffic smoothing as a new technique being used in neighboring parishes as a more effective use in slowing traffic. Councilman Lawler suggested that traffic smoothing could be a requirement incorporated into the subdivision regulations to assist with the large number of calls received for speeding in subdivisions where other means such as speed limit reduction often fails to slow vehicles down. Councilwoman Casso made a motion to approve. Councilman Aaron Lawler made a second to the motion. No objection. Motion passed to council for approval. rnrnAgenda Item #8 Authorization to advertise for bids for annual contract to provide asphalt overlay reconstruction of parish roadsrnrn Public Works Director, Bill Roux discussed and requested a contract for material quantities for a road construction contract for asphalt overlay and other maintenance on parish roads. This is being done in neighboring parishes and seems to working well through the issuance of task orders for roads in most need of repairs. Bill stated that he is in contact with legal for the proper contract and stated rnrnthat each task order will be presented for prior approval from both the Transportation Committee and the full Council prior to issuance. This would also help with receiving quality construction work from contractors by decreasing the number of roads to be done in a shorter period of time. If work is found to be unsatisfactory, the contract could be cancelled. Bill stated that this is worth the effort and if for some reason it does not benefit the parish, we could always go back to bidding out road maintenance packages for the $4 million budgeted each year for road construction. Councilman Aaron Lawler made a motion to approve. Councilwoman Casso made a second to the motion. No objection. Motion passed to council for approval.rnrnAgenda Item #9 Authorization to cancel contract between LADOTD and Ascension Parish for Mowing and Litter pickup along selected state roadsrnrnDirector Bill Roux explained the history of this contract and the issues in fulfilling the contract. The contract amount is significantly lower than the actual costs to the parish for labor, equipment and fuel to perform the maintenance in the contract. Several requests have been made to the state requesting an increase to the contract amount for maintenance on the list of state roads, to no avail. The contract also puts a strain on personnel and the normal work schedule while performing this maintenance. We also have an increase in the number of requests and complaints from residents being received at DPW. Councilman Oliver Joseph made a motion to issue a thirty (30) day notice of cancellation to the LADOTD for the current Mowing/Litter Maintenance Agreement. Councilwoman Casso made a second to the motion. No objection. Motion passed to council for approval. There was further discussion stating that meetings will be held between both parties to discuss the contract for possible re-negotiation for a lesser number of state roads or termination.rnrnThere being no further items, Councilwoman Casso made a motion to adjourn. Councilman Lawler made a second to the motion. rnrnThe public meeting adjourned at 6:30 pm.