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June 14, 2016 Transportation Com. Mtg. minutes


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TRANSPORTATION COMMITTEE MEETING MINUTESrnTUESDAY, JUNE 14, 2016 – 5:30 PMrnrnThe meeting of the Transportation Committee was held on Tuesday, June 14, 2016 at 5:30 p.m. in the Council Meeting Room, Courthouse Annex located at 828 S. Irma Blvd., Gonzales, Louisiana.rnrnChairman Todd Lambert called the meeting to order at 5:30 pm.rnrnThe invocation was given by Todd Lambert and the Pledge of Allegiance was recited by all present.rnrnMembers Present: Todd Lambert, Dempsey Lambert, Teri Casso, Aaron Lawler and Oliver Joseph rnrnMembers Absent: NonernrnAgenda Item #3 Public Comments Period / Additions to AgendarnrnThere were no public comments at this time. Chairman Todd Lambert announced an addition to the agenda for Request for Qualifications for Professional Engineering Services for a Master Transportation Plan. A motion was made by Councilwoman Teri Casso and seconded by Councilman Dempsey Lambert. No objection. Item was added to the agenda as item #6A under Bill Roux’s DPW report.rnrnAgenda item #4 Acceptance of minutes of May 10, 2016 meeting rnrnA motion was made by Councilman Dempsey Lambert and seconded by Terri Casso to accept the minutes of May 10, 2016 as written. No objections. Motion carried. rn rnAgenda Item #5 Chairman’s Report/Announcementsrn rn Bill Roux reported that due to the recent heavy rains DPW crews will be working more on roadside ditch maintenance rather than off-road ditches.rnrnCouncilman Aaron Lawler entered the meeting at 5:38 pm.rnrnAgenda item #6- DPW Report & Committee Concernsrn rn Bill Roux reported to the committee there will be a change in the reporting format and that all committee members has been given a project status updated report on current projects including DOTD project, for review. Currently DPW staff is working on the 2016 Road Project plans. There was further discussion on various projects which Bill addressed. Councilman Randy Clouatre addressed the committee about right-of-way status and funding for the St. Landry – Edenborne Connector Road. Bill reiterated that the committee will be given project status updates for review and discussion at future committee meetings. Bill also stated that only items requiring committee action will be placed on the agenda.rnrnAgenda item #6A – RFQ for Professional Engineering Services – Ascension Parish Master Transportation PlanrnrnDirector Bill Roux gave each committee member a scope of services for the RFQ for Selection of Professional Services for a Master Transportation Plan which is one of the main goals and topics of discussion by this administration and the public. He also stated the need for the addition of numerous four-lane highways as a focus and solution to traffic congestion for discussion. He gave a detailed report and vision on the plan, estimated costs and various avenues for funding these projects, stressing the need to get this done in a timely fashion. Councilwoman Teri Casso made a motion to approve which was seconded by Councilman Dempsey Lambert. No objections. Motion passed to Council for approval. Bill and the committee members requested and received approval from Council Chairman Randy Clouatre on this item being sent directly to the full council for approval. No objections. rnrnDPW Policy and Procedure Manual – Acceptance of Policies:rnrn A. DPW Policy and Procedure #1 – Road Ditch MaintenancernrnBill explained the goal of Public Works for this maintenance policy for improvements and policy revisions for various projects on road ditches with public notification from DPW prior to the project. Councilwoman Teri Casso made a motion to approve and seconded by Councilman Dempsey Lambert. No objection. Motion passed to council for approval.rnrn B. DPW Policy and Procedure #2 – Road Culvert PlacementrnrnCouncilman Dempsey Lambert made a motion to approve a second by Councilwoman Teri Casso. No objection. Motion passed to council for approval.rnrn C. Regulatory Signs and Traffic Control DevicesrnrnCouncilwoman Casso made a motion to approve and seconded by Councilman Oliver Joseph. No objection. Motion passed to council for approval.rnrnrn There being no further business to come before this committee, a motion was made by Councilman Dempsey Lambert to adjourn and seconded by Councilman Lawler. No objections. Motion carried. The meeting adjourned at 6:37 pm.


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