Kunena Site Syndication http://www.ascensionparish.net Thu, 23 May 2013 11:48:49 -0500 Kunena 1.0.7b http://www.ascensionparish.net/components/com_kunena/template/default_ex/images/english/emoticons/rss.gif http://www.ascensionparish.net Kunena Site Syndication http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=20&id=864#864 May 2013 Packet (http://www.ascensionparish.net/downloads/planning/052813boameetpacket.pdf) Tue, 21 May 2013 16:56:14 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=20&id=863#863 May 2013 Agenda (http://www.ascensionparish.net/downloads/planning/052813boameetagenda.pdf) Tue, 21 May 2013 16:55:37 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=28&id=862#862 REGULAR MEETING OF THE ASCENSION PARISH COUNCIL May 16, 2013 - 6:00 PM ASCENSION PARISH COURTHOUSE AGENDA (1) Call To Order / Invocation and Pledge (2) Roll Call (3) Chair's Additions (4) Public Comment Sign- In Period (5) Parish President's Report: (6) Consent Agenda a. Adopt minutes of Regular Meeting minutes of April 18, 2013 b. Addendum to the Faulk & Winkler Engagement Letter for the 2012 audit in the amount of $8,800.00 c. Renewal of Contract with GSA for engineering and design services - May 30, 2013 in the amount of $100,000.00 d. Renewal of Contract with GSA - March 14, 2013 in the amount of $165,000.00 e. Renewal of Contract with SJB Group, LLC - June 12, 2013 in the amount of $100,000.00 f. Renewal of Contract with Professional Services Industries, Inc. (PSI) - June 6, 2013 in the amount of $100,000.00 g. Renewal of Contract with Gulf South Engineering & Testing, Inc. - March 5, 2013 in the amount of $100,000.00 h. Renewal of Contract with Neel-Schaffer, Inc. - March 5, 2013 in the amount of $100,000.00 i. Request for Proposals: Industrial Uniforms and Flat Supplies j. Bid Items - to accept lowest responsible bid as follows: a) Oak Grove Community Center Renovations and Addition - Capitol Construction, LLC b) CRS-2 Asphalt Emulsion - Asphalt Products Unlimited c) Precast Reinforced Box Culverts - Capitol Concrete Products d) Cold Mix Application - Material Resources e) Custom Designed Sandbagging System - Convington Sales & Service k. Renewal of Contract with Volkert, Inc. - June 18, 2013 in the amount of $100,000.00 General Business (7) Resolution - providing for cavassing the returns and declaring the result of the special election held in the Parish of Ascension, State of Louisiana on May 4, 2013, to authorize the renewal of a 1.5 mill tax on assessed valuation of all property subject to taxation in the Parish for a period of ten years, for the purpose of paying costs of programs for the elderly citizens of the Parish through the Council on Aging (8) Property Condemnation - 43568 R Daigle Road Introduction of Ordinances - (Legal Counsel) (9) Introduction of Ordinance - directing a renewal of the levy and collection of a special ad valorem tax of 1.5 mills on all property subject to taxation within the boundaries of the Parish of Ascension, State of Louisiana, commencing with the tax collection for the year 2014, and annually thereafter, to and including the year 2023, to provide funds to the Parish of Ascension for the purpose of paying costs of programs for elderly citizens of the Parish through the Ascension Council on Aging (10) Introduction of Ordinance - to revoke the existing 25 ft. sideline drainage servitude - Pelican Crossing, second filing - Lot 67 (Martin Pirvu) Planning Commission recommends Approval (11) Introduction of Ordinance - to revoke the existing 15 ft rear drainage servitude - Tommy Moore Road, Parent Partition Lot 1F-1-B-1 (Micheal E. Powers) Planning Commission recommends Approval (12) Introduction of Ordinance - to revoke the existing 40 ft private access servitude (Utopia Lane), 10 ft. utility servitude, and modify 35 ft. building line - Panama Manor Drive - Lots 4-A-1, 4-B-1, 4-C, 4-D, 4-E (Dolaine Martinez Boudreaux) Planning Commission recommends Approval (13) Introduction of Ordinance - to levy millage rates on the 2013 Tax Roll on all property subject to taxation by the Ascension Parish government (14) Introduction of Ordinance - to amend the Ascension Parish Code of Ordinances, Chapter 8 - Emergency Management - Underground Pipeline and Utilities Damage Prevention (15) Introduction of Ordinance - to supplement Chapter 13, Door to Door Sales, to the Code of Ordinances of the Parish of Ascension, to regulate peddlers, and itinerant vendors in Ascension Parish (16) Introduction of Ordinance - to state the Ascension Parish Council's endorsement of Methanex USA LLC's project Boxwood II (the "Project") to participate in the benefits of the Louisiana Enterprise Zone Program/Quality Jobs Program Public Hearings Ordinances - (Legal Counsel) (17) Reading of Ordinance - to amend Chapter 4, Alcoholic Beverages, of the Code of Ordinances of the Parish of Ascension, to prohibit the possession and consumption of alcoholic beverages by persons under the age of eighteen (18) (18) Public Hearing - to consider an ordinance amending Chapter 4, Alcoholic Beverages, of the Code of Ordinances of the Parish of Ascension, to prohibit the possession and consumption of alcoholic beverages by persons under the age of eighteen (18) (19) Ordinance - to amend Chapter 4, Alcoholic Beverages, of the Code of Ordinances of the Parish of Ascension, to prohibit the possession and consumption of alcoholic beverages by persons under the age of eighteen (18) (20) Reading of Ordinance - to declare surplus and authorize the sale and/or transfer of miscellaneous moveable equipment - (Boom Tractor, Spray Tractor, and Back Hoe) (21) Public Hearing - to consider an ordinnace declaring surplus and authorize the sale and/or transfer of miscellaneous moveable equipment (Boom Tractor, Spray Tractor, and Back Hoe) (22) Ordinance - to declare surplus and authorize the sale and/or transfer of miscellaneous moveable equipment - (Boom Tractor, Spray Tractor and Back Hoe) (23) Reading of Ordinance - to accept donation and transfer title pursuant to a Cooperative Endeavor Agreement of certain moveable property owned by Galvez Lake Volunteer Fire Department to Ascension Parish Government and Fire Protection District #1 (24) Public Hearing - to consider an ordinance accepting donation and transferring title pursuant to a cooperative endeavor agreement of certain moveable property owned by Galvez Lake Volunteer Fire Department to Ascension Parish Government and Fire Protection District #1 (25) Ordinance - to accept donation and transfer title pursuant to a cooperative endeavor agreement of certain moveable property owned by Galvez Lake Volunteer Fire Department to Ascension Parish Government and Fire Protection District #1 (26) Executive Session: Settlement of a Claim - Entergy of LA & Cox Communications (27) Adjourn Wed, 15 May 2013 09:07:41 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=30&id=861#861 NOTICE OF SPECIAL MEETING A Special Meeting of the East Ascension Consolidated Gravity Drainage District # 1 is scheduled for Thursday May 16, 2013 at 5:45 pm at the usual time and location , Gonzales Courthouse. Any questions please contact Heather at 225 621 5737. Tue, 14 May 2013 16:54:25 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=40&id=860#860 Transportation Committee Agenda Tuesday, May 14, 2013 – 5:30 p.m. Courthouse Annex – Council Meeting Room 828 S. Irma Blvd. – 2nd Floor – Gonzales, La. AGENDA 1)Call to Order / Roll Call of Members 2)Invocation / Pledge 3)Public Comment Period. 4)Road Department Monthly Report for April 2013. (Ronnie Fairchild, DPW Director) 5)Road Project Status Report. (Ben Laurie, Chief Engineer) 6)Cooperative Endeavor Agreement with the City of Gonzales for the Roddy Road at Churchpoint Road Roundabout, Project No. DPW-10-011. (Ben Laurie, Chief Engineer) 7)Substantial Completion for the Roddy Road Widening (LA 621 – LA 931) Project DPW-10-002.(Ben Laurie, Chief Engineer) 8)Work Change Directives #3 & #4 for the 2012 Road Maintenance Project No. ENG-11-050.(Ben Laurie, Chief Engineer) 9)Adjourn 2013 Transportation Committee: Chairman – Councilman Dempsey Lambert Vice-Chairman – Councilman Randy Clouatre Councilman Todd Lambert Councilwoman Teri Casso Councilman Oliver Joseph Thu, 09 May 2013 16:40:04 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=39&id=859#859 Strategic Planning Committee Meeting Courthouse East – Council Meeting Room May 6, 2013 – 5:15 p.m. Roll Call: Councilman Kent Schexnaydre, Councilman Daniel Satterlee, Council Chairman Chris Loar sat in for Councilman Dempsey Lambert Absent: Councilman Benny Johnson Meeting commenced at 5:21p.m. Councilman Kent Schexnaydre led the committee in prayer and the pledge. Councilwoman Teri Cass arrived at 5:23p.m. and Councilman Dempsey Lambert arrived at 5:27p.m. Public Comment Period Chairman Schexnaydre announced that anyone who wished to speak on any item could sign up at this time. There were no public speakers. Approval of Proposed Pipeline Ordinance (Rick Webre, OEP Director) Rick stated he was submitting the final draft of the modifications made to Chapter 8 of the Emergency Manual Ordinances. Rick stated the only change was that DPW will continue to manage the pipeline permitting process and the Drainage department will handle the inspections of every new pipeline. Rick said, OEP has been working with the new process for about 12 months and its meeting all the goals. Would like the ordinance to be submitted to full council and the new ordinance be implemented by July 1, 2013. A motion was made by Councilman Daniel Satterlee with a second motion by Councilwoman Teri Casso to move this item before full council. Report on Animal Shelter (Kent Schexnaydre) Chairman Schexnaydre gave some background on this item. At the March 11 Strategic Planning meeting there were allegations presented by the public of cruelty to animals. Chairman Schexnaydre and Councilman Satterlee were going to look into the allegations themselves. Chairman Schexnaydre and Councilman Satterlee both made visits to the shelter. Chairman Schexnaydre took part in a follow up visit accompanied by a local veterinarian and a local pet adoption agency. All parties were satisfied with the shelter and the improvements that have been made. Parish President Tommy Martinez stated that Thomas Pearce and official from St. James visited the shelter and even with all the strides we’ve made the Parish will still be $170,000 short next year. Thomas Pearce spoke of his trip to the shelter with officials from St. James and Gramercy. The intergovernmental agreement has been submitted for signage to St. James, Gramercy, Sorrento, Donaldsonville, and Gonzales. Mr. Pearce will be following up with these cities. Permitted Use Zoning Table change for zoning category MU2-to allow carwashes as a permitted use (Chris Loar) Chris Loar spoke on this item asking the committee to send a recommendation to the planning commission to allow enclosed carwashes as a permitted use in MU2 zoning category. Councilman Chris Loar stated he had two constituents in the past two months call about placing enclosed carwashes on Hwy 42 and Hwy 73. A motion was made by Councilman Dempsey Lambert and seconded by Teri Casso to pass this item over to the Planning Commission for a recommendation to full council. Discussion of Proposed Ordinance to supplement Chapter 13, Door to Door Sales (Kent Schexnaydre) Chief Deputy Tony Bacala spoke on this item he said, we are conveying a message their getting from the public everyday about door to door sales. Knocking on doors trying to sell magazines or whatever they want to sale but it’s not something they’re delivering on the spot. We trust what we pay for is what we get but that doesn’t always happen. We’ve also has had instances where these individuals have talked their way into homes of the elderly and committed thefts and other crimes. Mr. Bacala stated it’s a growing problem and typically when they show up our phones light up. We’re conveying that’s it’s an industry that needs to be regulated. We had the idea to make door to door sales illegal not talking about Girl Scouts or World’s Finest Chocolates those were excluded. In the end Mr. Parenton took what we proposed and came up with this ordinance instead of making door to door sales illegal it would be regulated through licenses and bonds. Any individual that wants to sell door to door must get a license and post a bond to do so. Bottom line it won’t run off anybody who is legitimately in business and deter those who are not legitimately in business. This ordinance strictly deals with sales that are not being delivered on site. A motion was made by Councilman Daniel Satterlee with a second by Councilwoman Teri Casso to move this item to full council. Adjourn Motion to adjourn was made by Councilman Dempsey Lambert and seconded by Councilman seconded by Daniel Satterlee. The meeting adjourned at 5:44 pm. Wed, 08 May 2013 15:11:12 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=42&id=858#858 Utilities Committee Meeting ~ May 9, 2013 (http://www.ascensionparish.net/downloads/parsec/050913utilmeetagenda.pdf) Tue, 07 May 2013 09:52:56 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=38&id=857#857 STRATEGIC PLANNING COMMITTEE MEETING MONDAY MAY 6, 2013 ASCENSION PARISH COURTHOUSE 828 S. IRMA BOULEVARD GONZALES, LOUISIANA 5:15 PM AGENDA 1) Call to Order/Invocation and Pledge (Chairman Kent Schexnaydre) 2) Roll Call 3) Public Comment Period 4) Approval of Proposed Pipeline Ordinance (Rick Webre, OEP Director) 5) Report on Animal Shelter (Kent Schexnaydre) 6) Permitted Use Zoning Table change for zoning category MU2-to allow carwashes as a permitted use (Chris Loar) 7) Discussion of Proposed Ordinance to supplement Chapter 13, Door to Door Sales, to the Code of Ordinances of the Parish of Ascension, to regulate peddlers, solicitors, itinerant vendors (Kent Schexnaydre) 8) Adjourn Kent Schexnaydre, Chairman Strategic Planning Committee Mon, 06 May 2013 14:13:20 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=32&id=856#856 May 6, 2013 Meeting Agenda (http://www.ascensionparish.net/downloads/finance/050613finmeetagenda.pdf) Mon, 06 May 2013 10:13:49 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=30&id=855#855 EA DRAINAGE DISTRICT #1 BOARD OF COMMISSIONERS MEETING COUNCIL MEETING ROOM COURTHOUSE EAST MAY 6, 2013 6:00 PM AGENDA 1. CALL TO ORDER /ROLL CALL OF COMMISSIONERS 2. INVOCATION / PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENTS PERIOD / ADDITIONS TO AGENDA 4. ACCEPTANCE OF MINUTES OF APRIL 1, 2013 MEETING. 5. CHAIRMAN’S REPORT/ANNOUNCEMENTS 6. DRAINAGE REPORT (BILL ROUX, DIRECTOR, DRAINAGE DEPARTMENT) 7. SUBSTANTIAL COMPLETION ACCEPTANCE – MBPS EXPANSION PROJECT – MAX FOOTE CONSTRUCTION, INC. (BILL ROUX, DIRECTOR, DRAINAGE DEPARTMENT) 8. CHANGE ORDER #4 – CAJUN CONTRUCTORS – HENDERSON BAYOU FLOODGATE PROJECT (BILL ROUX, DIRECTOR, DRAINAGE DEPARTMENT) 9. CONTRACT RENEWAL – ASCENSION PARISH SHERIFF’S OFFICE – INMATE LABOR CREW (BILL ROUX, DIRECTOR, DRAINAGE DEPARTMENT) 10. INTERGOVERNMENTAL AGREEMENT RENEWAL – ASCENSION PARISH & EACGDD#1 – STORE AND BURN DEPRIS AT LAMAR DIXON EXPO PROPERTY (BILL ROUX, DIRECTOR, DRAINAGE DEPARTMENT) 11. AMENDMENT TO EXTEND LEASE AGREEMENT – STEWART & STEVENSON – PORTABLE PUMPS & ACCESSORIES @ FROG BAYOU LOCKS (BILL ROUX, DIRECTOR, DRAINAGE DEPARTMENT) 12. ACCEPTANCE OF LOW BID – AUTOMATED SANDBAGGING SYSTEMS (BILL ROUX, DIRECTOR, DRAINAGE DEPARTMENT) 13. ADJOURNMENT Thu, 02 May 2013 10:15:11 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=22&id=854#854 May 8, 2013 Planning Meeting Packet (http://www.ascensionparish.net/downloads/planning/050813planmeetpacket.pdf) Wed, 01 May 2013 14:31:08 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=21&id=853#853 March 2013 (http://www.ascensionparish.net/downloads/planning/032613boameetmin.pdf) Wed, 01 May 2013 11:14:56 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=21&id=852#852 February 2013 (http://www.ascensionparish.net/downloads/planning/022613boameetmin.pdf) Wed, 01 May 2013 11:14:15 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=21&id=851#851 January 2013 (http://www.ascensionparish.net/downloads/planning/012913boameetmin.pdf) Wed, 01 May 2013 11:13:28 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=21&id=850#850 November 2012 (http://www.ascensionparish.net/downloads/planning/112712boameetmin.pdf) Wed, 01 May 2013 11:12:31 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=21&id=849#849 October 2012 (http://www.ascensionparish.net/downloads/planning/102312boameetmin.pdf) Wed, 01 May 2013 11:11:33 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=21&id=848#848 September 2012 (http://www.ascensionparish.net/downloads/planning/092512boameetmin.pdf) Wed, 01 May 2013 11:10:24 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=21&id=847#847 July 2012 (http://www.ascensionparish.net/downloads/planning/072412boameetmin.pdf) Wed, 01 May 2013 11:08:58 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=21&id=846#846 June 2012 (http://www.ascensionparish.net/downloads/planning/062612boameetmin.pdf) Wed, 01 May 2013 11:08:12 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=21&id=845#845 May 2012 (http://www.ascensionparish.net/downloads/planning/052212boameetmin.pdf) Wed, 01 May 2013 11:07:24 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=21&id=844#844 April 2012 (http://www.ascensionparish.net/downloads/planning/042412boameetmin.pdf) Wed, 01 May 2013 11:06:21 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=21&id=843#843 February 2012 (http://www.ascensionparish.net/downloads/planning/022812boameetmin.pdf) Wed, 01 May 2013 11:05:26 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=21&id=842#842 January 2012 (http://www.ascensionparish.net/downloads/planning/012412boameetmin.pdf) Wed, 01 May 2013 11:04:38 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=21&id=841#841 November 2011 (http://www.ascensionparish.net/downloads/planning/112211boameetmin.pdf) Wed, 01 May 2013 11:03:43 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=21&id=840#840 October 2011 (http://www.ascensionparish.net/downloads/planning/102511boameetmin.pdf) Wed, 01 May 2013 11:02:43 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=27&id=839#839 February 2013 (http://www.ascensionparish.net/downloads/planning/021313zonemeetmin.pdf) Wed, 01 May 2013 10:59:09 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=27&id=838#838 January 2013 (http://www.ascensionparish.net/downloads/planning/010913zonemeetmin.pdf) Wed, 01 May 2013 10:58:15 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=27&id=837#837 December 2012 (http://www.ascensionparish.net/downloads/planning/121212zonemeetmin.pdf) Wed, 01 May 2013 10:57:15 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=27&id=836#836 November 2012 (http://www.ascensionparish.net/downloads/planning/111412zonemeetmin.pdf) Wed, 01 May 2013 10:56:14 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=27&id=835#835 October 2012 (http://www.ascensionparish.net/downloads/planning/101012zonemeetmin.pdf) Wed, 01 May 2013 10:55:22 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=26&id=834#834 May 2013 Packet (http://www.ascensionparish.net/downloads/planning/050813zonemeetpacket.pdf) Wed, 01 May 2013 10:37:59 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=26&id=833#833 May 2013 Agenda (http://www.ascensionparish.net/downloads/planning/050813zonemeetagenda.pdf) Wed, 01 May 2013 10:37:20 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=28&id=832#832 REGULAR MEETING OF THE ASCENSION PARISH COUNCIL May 2, 2013 - 6:00 PM ASCENSION PARISH COURTHOUSE AGENDA (1) Call To Order / Invocation and Pledge (2) Roll Call (3) Chair's Additions (4) Public Comment Sign- In Period (5) Parish President's Report: (6) Consent Agenda a. Adoption of Regular Council Meeting minutes of April 4, 2013 Introduction of Ordinances - (Legal Counsel) (7) Introduction of Ordinance - Surplus Equipment Back Hoe #3487 Spray Tractor #3358 Boom Tractor #6610 Public Hearings Ordinances - (Legal Counsel) (8) Reading of Ordinance - to amend Chapter 4, Alcoholic Beverages, of the Code of Ordinances of the Parish of Ascension, to prohibit the possession and consumption of alcoholic beverages by persons under the age of eighteen (18) (9) Public Hearing - to consider an ordinance amending Chapter 4, Alcoholic Beverages, of the Code of Ordinances of the Parish of Ascension, to prohibit the possession and consumption of alcoholic beverages by persons under the age of eighteen (18) (10) Ordinance - to amend Chapter 4, Alcholic Beverages, of the Code of Ordinances of the Parish of Ascension, to prohibit the possession and consumption of alcholic beverages by persons under the age of eighteen (18) (11) Reading of Ordinance - to transfer as an even exchange, two parcels of immoveable property by and between the City of Donaldsonville and the Parish of Ascension (12) Public Hearing - to consider an ordinance transferring as an even trade, two parcels of immoveable property, by and between the City of Donaldsonville and the Parish of Ascension (13) Ordinance - to transfer as an even trade two parcels of immoveable property by and between the City of Donaldsonville and the Parish of Ascension (14) Reading of Ordinance - to amend an ordinance adopted on September 6, 2012 to acquire a parcel of property and supplemented on November 1, 2012 to complete the acquisition and sale of parcels of immoveable property, to correct the sale and acquisition price to $366,844.00 (15) Public Hearing - to consider an ordinance amending the ordinance adopted on September 6, 2012 to acquire a parcel of property and supplemented on November 1, 2012 to complete the acquisition and sale of parcels of immoveable property, to correct the sale and acquisition price to $366,844.00 (16) Ordinance - to amend an ordinance adopted on September 6, 2012 to acquire a parcel of property and supplemented on November 1, 2012 to complete the acquisition and sale of parcels of immoveable property, to correct the sale and acquisition price to $366,844.00 (17) Reading of Ordinance - to declare surplus and authorize the sale and/or transfer of miscellaneous moveable equipment - two International Dump Trucks that are surplus equipment and are no longer needed by the Parish - 1HTSCABR4YH244879 to be transferred to Town of Sorrento and 1HTSCABR0YH244877 to be auctioned (18) Public Hearing - to consider an ordinance declaring surplus and authorizng the sale and/or transfer of miscellaneous moveable equipment - two International Dump Trucks that are surplus equipment and are no longer needed by the Parish- 1HTSCABR4YH244879 to be transferred to Town of Sorrento and 1HTSCABR0YH244877 to be auctioned (19) Ordinance - to declare surplus and authorize the sale and/or transfer of moveable equipment - two International Dump Trucks that are surplus equipment and are no longer needed by the Parish - 1HTSCABR4YH244879 to be transferrred to Town of Sorrento and 1HTSCABR0YH244877 to be auctioned (20) Executive Session - Employee Termination Appeal (21) Adjourn Tue, 30 Apr 2013 15:07:54 -0500 http://www.ascensionparish.net/index.php?option=com_kunena&Itemid=202&func=view&catid=41&id=831#831 Minutes of April 9, 2013 Transportation Committee Meeting held at the Courthouse Council Mtg. Room: The meeting took in at 5:33 pm on Tuesday, March 12, 2013. Present: Chairman Dempsey Lambert, Vice-Chairman Randy Clouatre, Councilwoman Teri Casso, Councilman Todd Lambert and Councilman Oliver Joseph. Parish President Tommy Martinez and Ken Dawson were also in attendance of the public meeting. Absent: None Councilman Randy Clouatre led the invocation and the pledge of allegiance. Public Comment Period – Chairman Lambert instructed anyone wishing to speak on any agenda item to please sign up with the secretary. Road Department monthly report for March 2013 – Public Works Director, Ronnie Fairchild reported that Public Works Road & Bridge crews worked a total of 217 work orders during the month of March. They cleaned approximately 8900 feet of roadside ditches and cleaned out 6500 feet of culverts. Weed control cut approximately 168 miles of roads and sprayed 70 miles (down due to wind). Public Works Environmental Supervisor, Mr. Don Hysell reported a total of four (4) lot violation processed with one needing to be cut by contractor due to non-compliance, two (2) are to be re-inspected next week and one is pending the 15 day waiting period allowed. He also reported that he processed four (4) litter violations which will be re-inspected next week also. Don also reported on the 2013 Household Hazardous Materials Collection Event held at Lamar-Dixon on April 3rd. He reported a total of 303 vehicles dropped off household items by parish residents. The monthly Recycling Road Show at Wal-Mart in Prairieville had a total of 156 vehicles dropping off recyclable items. Both events were very successful. Ronnie thanked the Grants Department for their work on getting grant funds to install solar stop signs at various intersections throughout the parish. Ronnie also presented a list of locations where solar blinking stop signs have been installed with another twenty-two signs on order for future placement at various intersections. Ronnie stated that crash data was used for installation sites. Councilman Clouatre thanked Ronnie for these sign installations stating that he is sure they have already prevented many accidents at dangerous intersections. Road Projects update report – Chief Engineer Ben Laurie began by giving an update on all active parish and state road projects as follows: PARISH PROJECTS [$13.6M] Roddy Road Widening (LA 621 to LA 935) [Not Bid Yet] • Stage 0 Feasibility Study complete • DOTD has approved reclassification request of Roddy Road making this road eligible for Federal funding • Incorporating design and construction costs into current STP>200k application Roddy Road Widening (LA 621 to LA 931) [$1.7M] • Construction in progress • Anticipated completion – Spring 2013 • Change Order No. 2 Churchpoint at Roddy Roundabout [Not Bid Yet] • Received Environmental Clearance • Geometric review complete • Right of way acquisition in progress • Targeting Summer 2013 Construction 2012 Maintenance Project [$4.3M] • In progress • Change Directives 1 & 2 Pavement Preservation Program [$0.2M] • 2013 Road Maintenance List Update Hwy 42 Sewer Improvements [$4.2M – Interlocal Agreement] • Anticipated letting date for Clearing/Grubbing/Sewer is July 2013 Hwy 73 Sewer Improvements [$3.2M – Interlocal Agreement] • Construction continuing STATE PROJECTS [$85.55M] • US 61 Overlay from LA 22 to LA 74 [$9.2M] o Anticipated completion – May 2013 • LA 431 Intersection Improvements [$4.0M] o Anticipated completion – September 2013 • LA 42 Widening Project [$50M+/-] o DOTD resolving final drainage design issues • LA 73 widen from I-10 to Airline Highway [$17.3M] o % Complete: 25 %Time Elapsed: 50 o Anticipated completion – February 2014 • LA 431/Goldplace Turn Lane [$1.4M] o Design consultant has not been selected • La. 22 Overlay from La. 44 to La. 75 [$2.1M] o Anticipated completion – May 2013 • LA 61 Access Management at LA 42 [$1.4M] o Anticipated completion – April 2013 • LA 3089 Roadway Lighting [$0.15M] o Anticipated completion – May 2013 Ben requested President Martinez’s assistance in contacting DOTD for an update on the LA 431/Goldplace Turn Lane Project which has been held up for quite some time while selecting a design consultant. Ben also gave an update on the Pavement Preservation Program which will be used in determining which roads are in most need of repairs. President Martinez thanked Ben for his hard work in compiling all the information received from DTS into our CarteGraph System, software used for inputting road data base. Ben’s presentation demonstrated how the system will then tell what kind of maintenance is required when running a particular scenario while using budgeted amount in determining the road maintenance project list for a given year. President Martinez commented that a development is being built in the area near Jack LeBlanc Road near Sno’s Seafood. DOTD is requiring the developer to build a road which would be a straight shot to Airline Highway. He said the road would be built according to DOTD standards if the committee so approves. He also spoke of another meeting held with developers and real estate agents about the collection of a road maintenance fee for new homes purchased in new developments. He recommended to the committee to amend the Planning Commission’s Subdivision Codes to include an annual $100 road maintenance fee to be collected from home buyers in upcoming developments in the parish. The monies collected would be used for maintenance in the development the lot was sold and over thirty (30) years would produce $3,000 per lot. The average life of a road is 15 – 20 years and possibly longer is well maintained. This fee would generate the road maintenance funds to keep roads in subdivisions up to standards. Councilman Teri Casso made a motion to approve sending the recommendation to the Planning Commission for an amendment to the subdivision codes to include an annual $100 road maintenance fee in the form of a developmental agreement with the Parish. Councilman Todd Lambert made a second to the motion. No objections. Motion passed as a recommendation to the Planning Commission. Change Order No. 2 for the Roddy Road Widening (LA 621 – LA 931) – Ben explained this change order for the addition of twenty-six (26) rain days only with no change in costs to the contract due to adverse weather earlier this year. A motion to approve was made by Councilman Todd Lambert. Councilman Clouatre made a second to the motion. No objections. Motion passed to council for approval. Work Change Directives #1 and #2 for the 2012 Road Improvements Project – ENG-11-050- Ben presented these change directives, one due to floralite on six (6) roads, which will be moved to the end of the project for reconstruction with additional costs. Ben recommended to the committee the additional costs in the form of a change order for the removal of floralite and start with a new road base, pending approval. The second is due to the reduction in length of work and costs on Quail Creek Avenue due to bad section of road only and not entire road length. Ben is asking approval of both change directives which will ultimately be Change Order No. 1 estimated at $353k increase to the original contract amount, but still under the original amount budgeted for this project. Ben explained to the committee that other areas of floralite may be discovered in patches, but that committee and council approval are required before proceeding. He asked the committee for a recommendation for proceeding and not holding up the project. Councilman Clouatre explained that he is aware of the floralite patching done in past years and that some we know of and some are found during the testing stages early on in road projects which ultimately require additional costs to remove. They have also discovered that just putting material over the floralite is not a permanent fix. In this case with these roads we were aware there was floralite but testing reports only revealed those areas where samples were taken, depending on the type of test ran. The committee discussed what action could be approved with President Martinez who stated that he does not have any problem with an increase to the contact as long as it does not go over the amount budgeted which is approximately $5.1 million with the low bid and contract amount of approximately $4.3 million. Ben would come back to the committee for approval of any additional increase to the contract other than this first change order for approximately $353k, which would be over the budgeted amount. He will also report to this committee any other change orders, which has been the practice by this committee for the past years. Ben had this happen in last year’s project where floralite was discovered and milled and then got rained out and turned into a mess. The road was in such terrible condition that Ben had no choice but to get an estimate to reconstruct the road and do a change directive and ultimate change order which he is asking the committee to address these situations and how to proceed. President Martinez reassured Ben to continue to report any change directives which would lead to a change order while reporting monthly to the committee and to the administration in this same manner. Chairman Lambert also recommended not holding up or stopping project but to assess any issues at the end as with these six roads. Councilman Clouatre would like to see the parish reconstruct these floralite areas with a permanent fix rather than cover them with material only to have problems in the future. Councilman Todd Lambert made a motion to approve proceeding with the road project and approval of the change order, while staying within the budgeted amount and reporting any additional change orders for the project to this committee at the next available meeting. Councilwoman Casso made a second to the motion. No objections. Motion passed to the council for approval. Roads for acceptance into the Parish Maintenance System discussion as follows: Mr. Alan Braud over DPW’s Inspection Department reported the following roads as having been inspected, found in good condition and made a recommendation to accept the following roads in Pelican Crossing’s, 3rd Filing: a) Coushatta Drive…………………692 feet – Councilman Todd Lambert made a motion to accept. Councilwoman Teri Casso made a second to the motion. Motion passed to council for approval. b) Pelican Crossing Drive………………1060 feet – Councilman Oliver Joseph made a motion to accept. Councilman Todd Lambert made a second. Motion passed to council for approval. c) Toledo Avenue………….2482 feet – Councilman Todd Lambert made a motion to accept. Councilman Joseph made a second to the motion. Motion passed to council for approval. The next group of asphalt roads being recommended for acceptance by the Inspections Department are located in Stonegate Manor Subdivision as follows: a) Stonegate Manor Drive……………2870 feet – Alan Braud confirmed that these are asphalt roads in good condition. Councilman Todd Lambert made a motion to accept. Councilman Joseph made a second to the motion. Motion passed to council for approval. b) Sapphire Avenue…………….355 feet – Councilwoman Casso made a motion to accept. Councilman Todd Lambert made a second to the motion. Motion passed to council for approval. c) Peridot Drive…………….502 feet – Councilman Joseph made a motion to accept. Councilman Clouatre made a second to the motion. Motion passed to council for approval. d) Diamond Avenue……………..302 feet – Councilwoman Casso made a motion to accept. Councilman Todd Lambert made a second to the motion. Motion passed to council for approval. e) Jade Avenue………………240 feet – Councilman Joseph made a motion to accept. Councilwoman Casso made a second t the motion. Motion passed to council for approval. f) Garnet Drive……………….665 feet – Councilwoman Casso made a motion to accept. Councilman Joseph made a second to the motion. Motion passed to council for approval. g) Aqua Marine Avenue………372 feet – Councilman Todd Lambert made a motion to accept. Councilman Clouatre made a second to the motion. Motion passed to council for approval. h) Johnny Duplessis Road (Bridgewater Avenue) ………….184 feet – Councilman Clouatre made a motion to accept. Councilman Todd Lambert made a second to the motion. Motion passed to council for approval. The next road being recommended for acceptance into the maintenance system is Industrial Drive Extension……………..1352 feet – Alan explained that the developer is doing this in sections with this being an extension which was found in good condition. After further discussion Councilman Todd Lambert made a motion to accept. Councilman Clouatre made a second to the motion. Motion passed to council for approval. Resolution for the STP>200k Project Submittal List Revision – Ray Miller presented this list revised to include a section of Roddy Road (LA 621 S – LA 935) Widening Project under the safety improvements part of the program. He explained that by changing the road classification at the state and federal level for Roddy Road to an Urban Collector in the Functional Classification System it becomes eligible for the STP>200k Program. The other projects in this submittal include the Data Transfer Solution Road Scan for the collection of road data as well as, feasibility studies for the intersections of LA 73 at LA 429 (Cornerview Road) and LA 22 at LA 429 (Weber City Road). Upon Ray’s recommendation for approval, Councilman Clouatre made a motion to approve. Councilman Todd Lambert made a second to the motion. No objections. Motion passed to council for approval. After a brief discussion with President Martinez expressing his contentment with the parish now capturing federal funds after many years of not doing so, Councilman Todd Lambert made a motion to adjourn. Councilman Joseph made a second to the motion. The meeting adjourned at 6:15 pm. Thu, 25 Apr 2013 16:25:32 -0500